Programs, groups & calendar
Create activities, groups, instructors, locations and capacity. Plan one-time or recurring sessions; reschedule, cancel and view day, week or month.
QLOCKIN / PRODUCT CONCEPT
Features that connect the work.
The essential loop stays simple while supporting different kinds of activities.
Run the activity
Participants & guardians
Add individuals or import a roster. Search by name, number or guardian details. Link several children to one guardian and multiple guardians to a child.
Fast attendance
Use Mark all present, then change exceptions to Present, Late, Absent or Excused. Save against the actual session.
QR check-in
Scan a printed card, membership card or code on a phone. The QR contains a secure identifier, never personal details.
Offline mobile attendance
Record changes without internet. Show local, syncing, synced or failed states; sync later without duplicate check-ins.
Manage the business
Packages & credit balances
Offer session bundles, monthly or term plans, drop-ins and unlimited access. Track use, expiry and low balances; log corrections.
Activity payments
Record cash, bank transfer and external payment links, with amounts, references and statuses. Organisations can connect a supported online provider later.
Dashboard & reports
See today’s sessions, expected and present participants, dues and low balances. Export basic reports; add trends and revenue insights on higher plans.
Staff & permissions
Create organisation workspaces with Owner, Admin, Instructor and Staff roles. Keep access scoped to each organisation.
CSV import and export
Preview participant and guardian records before importing. Export operational lists and basic reports.
Keep everyone informed
Customer & guardian portal
A responsive web portal shows eligible participants or linked children, upcoming sessions, attendance, balances, payment history and supported payment links.
Notifications
In-app and email reminders for sessions, cancellations, low credits, expiry, payments due and payments received.
Further integrations
Push, WhatsApp, SMS, NFC, RFID, bookings and accounting integrations can be added after the core product is proven.