Activity payments are the fees your participants pay you. Money is collected by you — Qlockin records it, it never holds it. They are kept completely separate from your own Qlockin plan.
Record a payment
- Open Payments.
- Under Record payment, choose the Participant (or Not linked to anyone) and enter the Amount.
- Choose the method: Cash, Bank transfer, External payment link, Card or Other.
- Add a Reference (optional), such as your invoice number.
- Tick Money received now if it has been paid. Leave it unticked to raise it as an invoice to chase.
- Select Record payment.
Selling a package from a participant’s page records its payment at the same time — see Packages and session credits.
Chasing what is owed
- Transactions can be narrowed to All, Pending or Paid.
- For anything still owed, enter the amount received under Record money and select Record. A part-payment is shown as Part paid until the rest arrives.
- ↓ Export CSV downloads the list for your accountant.