A participant is anyone who attends your sessions — a student, a player, a member. Participants do not need an account or a phone. You record them; they just turn up.
- Open Participants.
- Under Add participant, enter their Full name. The first word becomes the first name and the rest the last name.
- Choose their Group, or leave it as No group yet.
- For a child, add Guardian name (optional) and Guardian phone (optional).
- Select Add participant.
Every participant gets a number automatically, made from your workspace’s prefix and a running count — for example ACE-00011. You can change the prefix in Settings.
Finding someone
The Roster search matches a participant’s name, their number, or a guardian’s name and phone. Each row shows their remaining Credits; select View → to open their page.
A participant’s page
- Package balance — what they have left. See Packages and session credits.
- Attendance history — every session they were marked for.
- Groups and Guardians — where they belong and who to contact.
- Sell a package — sell a package and record the payment in one step.
- QR card — their membership card, ready to print. See Membership cards and QR codes.
- Create guardian link — a private page for their family. See Share a guardian link.
Change someone’s group
- Open the participant’s page and find the Groups panel.
- To add them to a group, choose it under Add to a group… and select Add.
- To take them out of a group, select Remove next to it.
- To move someone, add them to the new group first, then remove the old one.
Removing someone from a group keeps their past attendance.